For your convenience, we have provided a translation of this page. This translation is for informational purposes only, and the definitive version of this page is the German version.

Privacy Policy

We take the protection of your personal data very seriously. We always treat your personal data confidentially and in accordance with the statutory data protection regulations. Therefore, we would like to inform you here why we collect, use and process certain data from you and what rights you are entitled to.

Who is responsible for data processing and whom can I contact?

The responsible party is:

Martin Melzer
Tracking3.io
Schimmelstr. 17
06108 Halle (Saale), Germany
martin.melzer@tracking3.io

Data protection information for applicants

  1. What sources and data do we use?

    1. We process the data you have sent us in connection with your application in order to assess your suitability for the position (or other open positions in our companies, if applicable) and to carry out the application process.

    2. The personal data we process include:

      • Personal details (e.g. name and address and contact details).
      • Information on qualifications (e.g. education, work experience, language skills and further training).
  2. What do we process your data for (purpose of processing) and on what legal basis?

    1. The primary legal basis for processing your personal data in this application procedure is Section 26 of the BDSG. According to this, the processing of data that is required in connection with the decision on the establishment of an employment relationship is permissible.

    2. Insofar as an employment relationship is established between you and us, we may further process the personal data already received from you for the purposes of the employment relationship in accordance with Section 26 (1) BDSG if this is necessary for the performance or termination of the employment relationship or for the exercise or fulfilment of the rights and obligations of the employee representation resulting from a law or a collective agreement, a works agreement or a service agreement (collective agreement).

    3. It may happen that we are unable to consider you directly for filling a position, but would still like to keep your application on file so that we can contact you quickly if necessary. Should this occur, we will ask you for your consent in accordance with Section 26 (2) BDSG to include your application in our application pool for a certain period of time. If you give us this consent, it can be revoked informally at any time.

    4. Should your data be required for legal prosecution after the application process has been completed, processing may be carried out on the basis of the requirements of Art. 6 GDPR, in particular, to safeguard legitimate interests in accordance with Art. 6 Para. 1 lit. f GDPR. Our interest then consists of asserting or defending claims, for example within the scope of the duty of proof in proceedings under the General Equal Treatment Act (AGG).

  3. Who receives my data?

    1. Your applicant data will be viewed by the HR department after receipt of your application. Suitable applications will then be forwarded internally, if necessary, to the person responsible for the respective open position. Subsequently, the further procedure is coordinated. In principle, only those persons in the company have access to your data who require it for the proper conduct of our application procedure.

  4. Is data transferred to a third country or to an international organization?

    1. As a rule, data is not transferred to organisations in countries outside the European Economic Area (so-called third countries). Nevertheless, data may be transferred to third countries in individual cases, insofar as:

      • it is required by law,
      • you have given us your consent or
      • this is legitimised by the legitimate interest under data protection law and no higher interests of the data subject worthy of protection are opposed to this.
    2. Beyond this, we do not transfer any personal data to bodies in third countries or international organisations.

    3. However, we use service providers for certain tasks, most of which also use service providers that may have their registered office, parent company or data centres in a third country. A transfer is permitted if the European Commission has decided that an adequate level of protection exists in a third country (Art. 45 GDPR). If the Commission has not made such a decision, we or our service providers may only transfer personal data to a third country if appropriate safeguards are in place (e.g. standard data protection clauses adopted by the EU Commission or the supervisory authority in a specific procedure) and enforceable rights and effective remedies are available.

    4. We have concluded appropriate contracts with our service providers and have also contractually agreed that data protection guarantees must always exist with their contractual partners as well, in compliance with the European level of data protection.

  5. How long will my data be stored?

    1. We store your personal data for as long as is necessary for the decision on your application. Should you be awarded a position during the application process, your applicant data will be transferred to our personnel information system.

    2. If we are unable to consider you for a position immediately and you consent to the further storage of your personal data, we will transfer your data to our applicant pool. Your data will be deleted there after the agreed period of time (usually 12 months) or after you revoke your consent.

    3. If an employment relationship between you and us does not materialise, we may also continue to store data insofar as this is necessary to defend against possible legal claims. This usually includes six months after notification of the rejection or until the final decision in a pending legal dispute.

  6. What data protection rights do I have?

    1. Every data subject has the right to information under Article 15 of the GDPR, the right to rectification under Article 16 of the GDPR, the right to erasure under Article 17 of the GDPR, the right to restriction of processing under Article 18 of the GDPR, the right to object under Article 21 of the GDPR and the right to data portability under Article 20 of the GDPR. With regard to the right to information and the right to erasure, the restrictions pursuant to Sections 34 and 35 BDSG apply. In addition, there is a right of appeal to a competent data protection supervisory authority (Article 77 GDPR).

    2. You may revoke your consent to the processing of personal data at any time. This also applies to the revocation of declarations of consent given to us before the applicability of the General Data Protection Regulation, i.e. before 25 May 2018. Please note that the revocation only takes effect in the future. Processing that took place before the revocation is not affected.

  7. Is there an obligation to provide data?

    1. The provision of your personal data is neither legally nor contractually required, nor are you obliged to provide this data. However, the provision of this data is necessary for the conclusion of a contract of employment with us. Without this data, we will not be able to enter into or perform an employment relationship with you.

  8. To what extent is there automated decision-making?

    We do not use automated decision-making pursuant to Article 22 of the GDPR to establish, implement and terminate the employment relationship. Should we use these procedures in individual cases, we will inform you separately about this and about your rights in this regard, insofar as this is required by law.

  9. Does profiling take place?

    We do not process your data with the aim of automatically evaluating certain personal aspects.

  10. Information about your right to object according to Article 21 GDPR

    1. Individual right of objection.

      1. You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6(1)(f) GDPR (data processing based on a balance of interests). This also applies to profiling based on this provision within the meaning of Art. 4 No. 4 GDPR.

      2. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

    2. Recipients of an objection

      1. The objection can be made informally with the subject "Objection", stating your name, address and date of birth, and should be addressed to the contact details mentioned in point 1 or to the channel used for the application.

  11. Changes to this privacy policy

    We revise this data protection notice in the event of changes to data processing or other occasions that make this necessary. You will always find the current version on this website.

© 2022 Martin Melzer, All rights reserved.